Teleworking and crisis management tools
From school we have compiled a series of tools and resources for the internal management of our own work. We share this document with you so that it can help you in your day to day; In it you will find time management tools, CRM, mind maps, team communication, all the updated news of the Covid-19 or recommended books these days.
It is a very valuable compilation document that we want to share with all of you. Do not hesitate to take a look and help us improve it day by day.
Tools to get organized
When you change your routine and start to implement teleworking in your life, there are various aspects that are more difficult for us to adapt. One of them is the organization . For this reason, below we recommend the three best teleworking tools so that you finally forget about traditional agendas:
Trello
Trello is a tool that facilitates collaborative work through the use of cards, lists and boards . It allows the user to organize and prioritize projects according to their importance.
In addition, it also gives the possibility to add comments, attach files, set expiration dates, and many more details that will help you deepen and be more productive.
Active Collab
Active Collab is a project management tool that gives the user full control over their work . It will support you in meeting business challenges efficiently and removing obstacles to success.
It is aimed at creative professionals. With options for task management, team collaboration, and time and budget tracking. The goal is to limit the time wasted with email . It also eliminates the confusion when it comes to who does what, by when and in what way.
Asana
Asana is the work management tool teams use to stay focused on goals, projects, and daily tasks. This platform allows you to plan and structure your work the way you prefer . Setting priorities and deadlines, as well as sharing details and assigning tasks. You will be able to know the status of each job in real time and guide the entire team towards the same objectives.
Finally, with Asana, you can also create visual project plans to see how each step is organized, detect risks, and remove barriers.
Tools for online communication
Communication by email is becoming less and less effective. It is slow and we usually receive more than we can manage. Therefore, if what you are looking for is to be able to communicate with your team instantly, we present you the best tools for teleworking. Find out how to communicate online:
Skype
We all know Skype, the video calling and chat tool that has millions of users. Skype adapts to all devices. It can be used on your mobile, tablet, computer, or even through Alexa or Xbox.
Allows you to make an audio conference with a maximum of 50 users . But not only that, this tool also gives you the possibility to record the flames, enable live subtitles or communicate through smart chat.
In addition, it also serves to send files, conduct interviews and connect from anywhere and at any time .
Google Hangouts
Of course, Google could not be missing from our list, and it appears with nothing less than the Hangouts communication tool. An excellent platform for live video conferencing . Up to 10 people can participate if you have the basic plan, or 25 if you have the business. In a conversation, on the other hand, up to 150 people can join .
Conversations are archived in the cloud allowing them to be synchronized between different devices. From the program itself you can make calls and send SMS to mobiles without this platform .
On the other hand, you can also see when a contact is available within the conversation. When you are online, an avatar appears below the contact, and if you are not, the image disappears.
Slack
Finally, among the best telecommuting tools for communication is Slack. Slack was born with the goal of replacing email within companies. It is the ideal tool for teamwork. It offers all members of a group a shared vision of progress and a clear purpose for working in channels.
Rather than having a single overflowing inbox, as in the case of email, Slack organizes conversations into channels . This involves creating organized spaces for everything related to a project, topic or team. It also makes it easy to track conversations and find information in a file. It lets you choose which conversations you think are priority and most important, and which ones can wait.
File saving tools
Many of us have our files neatly arranged on our computer desk. This is very valuable if you always work from the same device, but what if your computer breaks down? Imagine that you suddenly have to work from a new device. You need a place to store your files . Therefore, in this section we present the best teleworking tools to save files:
Google drive
Google Drive allows users to save, share and access their files from any device , occupying up to 15 GB of free storage space. With the business plan, Google Drive offers organizations to pay only for storage space used by employees. Including Google Docs, Sheets and Presentations .
Thanks to this tool, only with a Google account you can access your files from anywhere in the world, and from any device. You can also share files and folders by inviting other users, without having to download and attach them in an email.
Dropbox
Dropbox is a very useful tool, since it allows you to upload and transfer files to the cloud, and share them with whoever you want. You can also create backup copies of photos, videos, documents, and whatever you want.
It is the first smart workspace in the world, where all the content of your team is gathered in one place. Dropbox helps you organize, focus, and keep everyone up to date on what’s going on. The personalized suggestions offer files and folders at the right time so that you spend less time looking for them . This platform is also useful when it comes to synchronizing with your co-workers , as it helps you coordinate with your team and advance your projects with the tools you use daily.
WeTransfer
WeTransfer is the perfect platform to send files easily and quickly . It is a cloud-based tool specially designed for the transfer of large files, to one or more people, by email.
The main advantage of this platform, unlike the previous one, is that you do not need to have an account to use it . Neither the one who sends the file, nor the one who receives it. It also allows you to create personal accounts since, in addition to the free version, it has a paid plan with which you can benefit from sending up to 20 GB of files. Instead of the 2 GB of the free plan.
Tools for storing passwords
One of the most delicate topics for companies, and the most tedious for those who choose to telecommute, is password management . Therefore, below, we explain what are the best telework tools to store them:
Dashlane
Dashlane is a platform that collects all passwords and personal information in one place that only the user controls . This allows them to be used instantly with complete safety and when needed.
It also gives you the option to change your old and weak passwords for strong ones easily . A unique password without having to memorize it. All a technological advance to avoid hacks.
Lastpass
Lastpass has a similar function to Dashlane, but with the focus on remembering all passwords securely so that the user does not have to. Let you forget about the endless processes to recover passwords. As soon as you save a password on this platform, you will always have it available quickly and easily for when you want to log in again.
On the other hand, it will also automatically fill in all the payment and shipping details when you want to make a purchase or store digital records of all areas. It allows you to share passwords and notes in a comfortable and secure way to whoever you want.
Keeper
Lastly, our list of the best telecommuting tools ends with Keeper. Keeper is one of the top-rated password managers for protecting users from password-related leaks and cyber threats . Its zero-knowledge security platform adapts to the size and requirements of each organization.
The main features of this tool are:
- Top-notch security
- Easy to use
- Maximum flexibility
- Constant assistance
Have you already taken note of the best telecommuting tools? And you, which ones do you use?
