Administrative management is the area of the company that is responsible for using the company’s resources in the most effective and efficient way possible to achieve the objectives that the company’s management has set.
I would also like to highlight the importance of administrative management in a company and how poor management can entail high costs for the company, as well as good management. reduce costs and streamline processes. There are administrative processes in companies that are a real nightmare for their employees and suppliers. Let’s take the issue of invoicing as an example, regarding which there are companies that have tremendously complicated, bureaucratic, slow and inefficient collection and payment management processes. The same can be said with the issue of company data processing and documentation management, issues that can be carried out in a very agile and efficient way or make them very difficult and slow. Specialize with a business management course!
What is the role of administrative management?
The primary functions of administrative management in a company are to plan and organize work of the human factor that composes it, as well as managing the time that its human factor dedicates efficiently through digitalization, the management of the schedules of the work days, as well as the vacations and rest days of the workers, and, Lastly, to ensure adequate communication processes among all members of the company.
How to do a good administrative management?
A good way to carry out efficient administrative management is to start with identify all processes that are carried out within the company, which are the departments and people that are involved, as well as mapping and constantly improving them.
What are the elements or functions of administrative management?
Administrative management is a process that includes four main elements or functions:
- Planning: It consists of designing goals and objectives, as well as establishing the necessary resources and the activities that have to be carried out in a certain period of time.
- Organization: It consists of designing a structure that is in charge of distributing the human and economic resources available to the company to order and develop its work and achieve the planned objectives. For this you have to determine the areas within the organization, group the tasks according to the jobs and select the best workers for the position.
- Address: It consists of encouraging employees, maintaining fluid and effective communication with all areas of the organization and establishing constant evaluation mechanisms, among other examples.
- Control: It consists of verifying that daily tasks progress properly, in order to optimize decision-making, redirect some activities, correct problems or evaluate results, among others.
The measurement of the results obtained in comparison with the planned results will be what will allow us to guide the control mechanisms for continuous improvement.
What is done in the administrative part of a company?
The tasks of the administrative staff of a company are very varied and range from writing and reviewing documents to filing receipts, delivery notes, reports and spreadsheets, as well as managing the company’s communication with suppliers and customers.
In the case of administrators of a specific department, their work can range from receiving calls to controlling the agenda, going through file and document management, reception and customer service or updating databases.
What kind of administrators are companies looking for today?
Today’s administrators have adapted to digital transformation and the use of computer tools, management programs, the Internet and social networks. An old-fashioned administrative no longer adds any value to a company today, as an administrative has to be involved in the digitization of the company, its good use of social networks to create a brand and online reputation and the care of the brand and company culture.
In addition, specialization has become generalized for these professionals and, in this way, in very specific areas such as the department of Human Resources, financial or marketing department, the administrative staff must have certain specific knowledge related to the area that this department deals with. A requirement for these professionals may be knowing languages and, for example, in the case of administrative staff working in the financial department, advanced management of specific accounting tools.