One of the skills that can serve you at any time in your life is how to give a successful conference without dying trying. we know that cWith a little organization and preparation it is possible to give a conference of height, as well as leave a good impression on the attendees of the event.
How to give a lecture
Without a doubt, the question of how to give a lecture should not become a headache. However, on many occasions nerves tend to accompany the speaker, although they always want everything to go perfectly.
To be able to make a high-level and memorable conference for all those present, a little organization is needed and of course, preparation.
Giving a conference that is truly memorable must begin with self-awarenessas well as by the knowledge of the audience.
For a conference to be successful, it is essential to carry out a series of tasks in advance.
As we explained before, the key lies in a good organization and that takes time.
How to give a successful conference: steps to follow
Without a doubt, self-knowledge is the aspect from which everything is born.
To give a good lecture, we must first define very clearly the topic in question. with its different edges and we must also know if we are able to stand in front of an audience for a certain time to talk about it.
The goal of self-awareness is not to stop ourselves from such an opportunity. On the contrary, the objective is to do the conference but to do it very well.
In this sense, if we have problems or difficulties standing up in front of an audience, if we are confused, very shy or suffer from stage fright, the best thing to do is to prepare well for that moment.
How to prepare to face an audience? With time, patience and help.
In addition to preparing ourselves very well in terms of material and information, it is also advisable to take public speaking classes or another similar course that will help us overcome our fears.
Remember that the security and confidence of a speaker is key to properly conveying your message. Hence the importance of asking for help to face the public if necessary.
Once you have defined the theme of the conference, The second point is to define the public.
This aspect is essential because the language, formality, clothing and preparation as such will depend largely on the type of public.
For example, it is not the same to give a lecture to a marketing department than to a group of students, sales managers or housewives. In each case, all the presentation and language must be different, since the objective is to achieve empathy with the public.
When you define the topic to be discussed at the conference, it is valid to consider aspects of the available information that exists in this regard.
In other words, Is it a widely discussed topic? Is it found on the internet? If this is the case, it is recommended that you focus on something different and look for a new perspective so that your audience feels more interested.
-
Speak clearly and simply
Undoubtedly, one of the biggest challenges in how to give a lecture revolves around language.
On many occasions, the speakers tend to talk about the topic as if they were talking to themselves. That is to say, as if your audience knew perfectly everything that was said. It must be based on the fact that not all the audience knows the topic to be discussed in depth.
In fact, it is probably for that reason that they are going to the conference. Therefore, it is advisable to speak in simple and clear language with simple and everyday examples to explain the objective in question.
-
Have an excellent preparation
How to give a successful conference depends almost 100% on preparation, a lot of preparation. That’s the difference between unforgettable conferences and those that are terrible.
Beyond the speaker’s natural ability to speak in front of the public, preparation is essential. The presentation, the way of speaking, the language, the clothing. Even the smallest detail is important and should not be taken for granted.
-
Check the format of the presentation
The presentation template can always be the same or be changed at each presentation. Of course, if this is the case, you can look for a format and design that simply allows a copy paste to avoid double work. If the presentation is for a brand, remember that all clothing and presentation should have reminders of the brand you represent.
Although the presentation may be, in general, the same, a recommendable aspect is to give it a local touch. Perhaps you can be more illustrative through examples from the local culture or in some way make the audience feel involved.
-
Maintain a balance between reason and emotion
One of the most relevant aspects of how to give a successful conference lies in make a balanced presentation between reason and emotion.
In this sense, the goal is to stand in front of an audience for 45 minutes and not bore them with pure technicalities, but it is not a humor show either. The balance to make an attractive speech is everything.
-
Don’t lose public attention
How to give a successful conference also lies in keeping the audience’s attention throughout the presentation. How to achieve it? In addition to making a speech that balances reason and emotion, it is also important to define the time of the conference..
To determine this, we recommend programming it according to the topic to be discussed. In general, 60 minutes of effective time plus 15 minutes of opening and 15 minutes of closing and questions is the most recommended.
How to organize a conference
Committee
It is advisable to form a committee to help you organize everything related to the conference. This is a very big job that requires perspectives and teamwork.
Is It is necessary to appoint a coordinator who is in charge of all important decisions. Without a doubt, how to give a successful conference depends to a large extent on a good, high-performance work team.
Goals
To achieve the objectives, it is first necessary to define them. After defining the objectives, you must also define the cities and dates in which the presentation will be.
With that information, the team can start arranging all the details regarding locations, schedules, transportation, and more.
Another important aspect to answer the question about how to give a successful conference is based on its location and, of course, everything that this implies.
In this sense, menu selection in key, especially if it is a multi-hour conference. In these cases it is always advisable to choose quality and varied snacks for different tastes.
last details
How to give a successful conference depends on being attentive to all the details. Thus, All aspects must be taken into account so that the event is impeccable.
For example, how big is the auditorium or location? Is it worth using a microphone? If so, it is recommended that you bring your own microphone and that it is preferably a lapel so that you have your hands free at all times.
Similarly, bring your own laptop and all the tools and accessories you can. Do not depend, as much as possible, on what others offer you because that way you will minimize the chances of failures or problems.
Avoid using the Internet during conference
Another important detail is to make a presentation that does not require Internet or failing that it requires the minimum possible. Because?
Because it is enough to need a resource that does not depend on us for it to fail.
It is preferable to play it safe and use the tools that depend solely and exclusively on us.
Check the presentation
When preparing the presentation, many people tend to go for PDF.
Although this format is almost always compatible and very practical, it is also true that it does not allow for creativity and flexibility. Thus, It is recommended to use presentation software such as Keynote or Powerpoint.
With these options your presentations will be more interesting and creative, important points to keep the audience’s attention. Our recommendation is that you have several presentation formats ready (pdf, ppt, etc.)
Advertise your conference
Undoubtedly, For a conference to be successful it is essential to publicize it. For this you can use all the tools that the Internet puts at our disposal.
Define the target audience, create a quality web page, go to social networks with content of interest, contact influential people in the media to help you promote the event, among others.
It is a process that requires hard teamwork, since even the smallest details must be controlled.
From the preparation of the presentation according to the place and the audience, like everything related to the venue. Without a doubt, how to give a conference can become quite a challenge. However, With the necessary organization and preparation by the hand of a good team, it is possible to achieve all the objectives.
