A excuse letter It is a letter through which the sender communicates to the recipient the rReasons for which you could not fulfill any obligation that he had previously acquired, such as a payment, a contract, or attendance at an important meeting.
The excuse letter is designed so that the sender apologizes to the recipient, and offer an explanation of the reason for the non-compliance. This type of letter should be written in a formal language and with great respect, you should try to be concise and very clear. Below are sample excuse letters.
In this article, you will find:
The parts of an excuse letter:
- Date
- Addressee
- Best regards
- Body
- formal farewell
- Signature
- Name and information of the sender
Example of excuse letter for not attending meeting:
Colima, Colima, Mexico, January 22, 2016
Mr. Antonio González García
Commercial manager
SA DE CV COMPANY
Calle Loma Redonda 768, Colonia Loma Larga, CP 47653, Colima, Colima, Mexico
PRESENT
Through this letter, I contact you to apologize for not having attended the meeting that we had agreed for on April 21 of this year. What happens is that my family was involved in a traffic accident that fortunately seems to have had no major consequences but at the time it diverted me from my daily activities.
I hope there is the possibility of agreeing on a new date for a later meeting, since the issues that were going to be discussed at that meeting could be beneficial for both companies.
Hoping for your understanding and putting myself at your service, I hope you apologize and we can organize our schedules again.
Sincerely,
(signature)
Lic. Guillermo Martinez Sandoval
Commercial manager
SA DE CV COMPANY
Av. Ruiz Cortines 2365, Colonia America,
CP 56787, Colima, Colima, Mexico.
Telephone: 33876546 Extension: 9876
Example of excuse letter for late payment:
Guadalajara, Jalisco, Mexico, April 20, 2016
Lic. Mario Garcia Lozano
Sales Manager
SA DE CV EXPORT GROUP
Calle Hidalgo 987, Colonia Centro, CP 64000, Guadalajara, Jalisco, Mexico
PRESENT
By this means, I am contacting you to apologize for not having made, as we had agreed, the payment of 35,000 mn (thirty-five thousand pesos national currency) for materials. A problem occurred with our bank accounts that were inactive for 72 hours, however, we are certain that we can make the payment by April 23, 2016.
Without further ado for the moment, I say goodbye to you, apologizing again for what happened and placing myself at your service.
Sincerely,
(signature)
Lic. Mariana Sánchez Contreras
Finance manager
TRIS GROUP SA DE CV
Calle Ronda 901, Spanish Residential Colony,
ZIP 654378, Guadalajara, Jalisco, Mexico
Telephone: 33387654, Extension 7654
**In the first example, the sender is apologizing for not being able to attend a meeting, while in the second, it is an excuse for not making a payment on time. In both cases, the senders stated the reasons why they could not comply with their obligation.
Cite in APA format:
Del Moral, M. (2023, January 11). Excuse letter examples. . /examples-of-excuse-letter/